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These terms and conditions govern HostelBasera’s policy for Guest refunds (“Guest Refund Policy”) and the obligations of the Host associated with the Guest Refund Policy. The Guest Refund Policy applies in addition to HostelBasera’s Terms and Conditions (hereinafter referred to as HostelBasera Terms). The Guest Refund Policy is available to Guests who book and pay for an Accommodation through the HostelBasera Platform and suffer a Travel Issue (as defined below). The Guest’s rights under this Guest Refund Policy will supersede the Host’s cancellation policy.
By using the Hostelbasera’s Platform as a Host or Guest, you are indicating that you have read and that you understand and agree to be bound by this Guest Refund Policy.
1. Travel Issue
A “Travel Issue” means any one of the following:
(a) the Host of the Accommodation (i) cancels a booking shortly before the scheduled start of the booking, or (ii) fails to provide the Guest with the reasonable ability to access the Accommodation (e.g. does not provide the keys and/or a security code or availability of rooms or space).
(b) The Listing’s description or depiction of the Accommodation is materially inaccurate with respect to:
The size of the Accommodation (e.g., number and size of the bedroom, bathroom and/or other rooms),
Whether the booking for the Accommodation is for a private room or shared room, and whether another party, including the Host, is staying at the Accommodation during the booking,
Special amenities or features represented in the Listing are not provided or do not function, such as decks, bathrooms (toilet/shower/bathtub), kitchen (sink/stove/refrigerator or major other appliances), and electrical, heating or air condition systems), Wi-Fi or any other mentioned services.
The physical location of the Accommodation (proximity).
(c) At the start of the Guest’s booking, the Accommodation:
(i) Is not generally clean and sanitary
(ii) Contains safety or health hazards that would be reasonably expected to adversely affect the Guest’s stay at the Accommodation in Hostelbasera’s judgment,
(iii) Does not contain clean bedding and bathroom towels available for the Guest’s use, or (iv) Has vermin or contains pets not disclosed in the Listing.
2. The Guest Refund Policy
If you are a Guest and suffer a Travel Issue, we agree, at our discretion, to either (i) reimburse you up to the amount paid by you through the HostelBasera’s Platform (herein after referred to as Booking Fees) depending on the nature of the Travel Issue suffered, or (ii) use our reasonable efforts to find and book you another Accommodation for any unused or remaining duration left in your booking which is reasonably comparable to the Accommodation described in your original booking in terms of size, rooms, features and quality. All determinations of HostelBasera with respect to the Guest Refund Policy, including without limitation the size of any refund and the comparability of alternate Accommodations, shall be in HostelBasera’s discretion, and final and binding on the Guests and Hosts.
3. Conditions to Claim a Travel Issue
To submit a valid claim for a Travel Issue and receive the benefits with respect to your booking, you are required to meet each of the following conditions:
(a) You must be the Guest that booked the Accommodation through hostelbasera.com or through application(Android and iOS);
(b) You must bring the Travel Issue to our attention in writing or via telephone and provide us with information (including photographs or other evidence) about the Accommodation and the circumstances of the Travel Issue within 48 hours of booking after the later of (i) the start of your booking or (ii) you discover the existence of the Travel Issue, and must respond to any requests by us for additional information or cooperation on the Travel Issue;
(c) You must not have directly or indirectly caused the Travel Issue (through your action, omission or negligence); and
(d) Unless HostelBasera advises you that the Travel Issue cannot be remediated, you must have used reasonable efforts to try to remedy the circumstances of the Travel Issue with the Host prior to making a claim for a Travel Issue.
4. Minimum Quality Standards, Host Responsibilities and Reimbursement to Guest
4.1 If you are a Host, you are responsible for ensuring that the Accommodations you list on the HostelBasera Platform meet minimum quality standards regarding access, adequacy of the Listing description, safety, cleanliness, and do not present a Guest with Travel Issues. During a Guest’s stay at an Accommodation, Hosts should be available, or make a third-party available, in order to try, in good faith, to resolve any Guest issues.
4.2 If you are a Host, and if (i) HostelBasera determines that a Guest has suffered a Travel Issue related to an Accommodation listed by you and (ii) Hostelbasera either reimburses that Guest (up to their Total Fees*) or provides an alternative Accommodation to the Guest, you agree to reimburse HostelBasera up to the amount paid by HostelBasera within 48 hours of HostelBasera’s request. If the Guest is relocated to an alternative Accommodation, you also agree to reimburse HostelBasera for reasonable additional costs incurred to relocate the Guest. You authorize HostelBasera Payments to collect any amounts owed to HostelBasera by reducing your Payout or as otherwise permitted pursuant to the Payments Terms.
*The cancelation amount or charges may vary as per the duration or the time period in which the booking was cancelled or the cancellation request was generated.
4.3 As a Host, you understand that the rights of Guests under this Guest Refund Policy will supersede the cancellation terms and conditions. If you dispute the Travel Issue, you may notify us in writing or via telephone and provide us with information (including photographs or other evidence) disputing the claims regarding the Travel Issue, provided you must have used reasonable and good faith efforts to try to remedy the Travel Issue with the Guest prior to disputing the Travel Issue claim.
5. General Provisions
5.1 No Assignment/No Insurance. This Guest Refund Policy is not intended to constitute an offer to insure, does not constitute insurance or an insurance contract, does not take the place of insurance obtained or obtainable by the Guest, and the Guest has not paid any premium in respect of the Guest Refund Policy. The benefits provided under this Guest Refund Policy are not assignable or transferable by you.
5.2 Modification or Termination. HostelBasera reserves the right to modify or terminate this Guest Refund Policy, at any time, in its sole discretion. If HostelBasera modifies this Guest Refund Policy, we will post the modification on the HostelBasera Platform or provide you with notice of the modification and HostelBasera will continue to process all claims for Travel Issues made prior to the effective date of the modification.
5.3 Entire Agreement. This Guest Refund Policy constitutes the entire and exclusive understanding and agreement between HostelBasera and you regarding the Guest Refund Policy and supersedes and replaces any and all prior oral or written understandings or agreements between HostelBasera and you regarding the Guest Refund Policy.